Books closed every month — not every March.
Transactions recorded, accounts reconciled and management reports delivered on a fixed date each month, in the software you already use. So the year-end is a review rather than a reconstruction, and you know where you stand in June instead of finding out in October.
Scope and fee are agreed in writing before the first cycle. Arrangement current as on 03 Aug 2026.
The whole cycle, not just data entry.
Recording transactions is the easy half. What makes books useful is everything that happens after — reconciliation, classification and a close that actually ties out.
Core bookkeeping
- Transaction recording and classification
- General ledger maintained properly
- Bank, card and wallet reconciliation
- Expense tracking against heads that mean something
Payables & receivables
- Vendor bills processed and matched to purchase orders
- Supplier statement reconciliation
- Receivables ageing you can actually chase from
- Payment run preparation
Close & reporting
- Accruals, prepayments and depreciation
- Profit and loss, balance sheet and cash flow
- Departmental or project-wise reporting where useful
- Budget versus actuals
Feeding the filings
- Data and schedules for GST returns
- TDS workings and supporting records
- Payroll journals posted to the books
- Coordination with your auditor
Your software, not ours
- Tally, Zoho Books, QuickBooks and Xero
- Setup and migration where you're moving
- Document capture tools integrated
- Audit trail maintained as the rules require
Backlog and catch-up
- Multi-month or multi-year catch-up
- Suspense and unreconciled balances traced
- Opening balances agreed before we go live
- Prior-year comparatives restated where needed
Businesses past the spreadsheet stage.
SMEs, IT companies, agencies, hospitality businesses, manufacturers and traders — in Pune, across Maharashtra, pan-India and for overseas companies with an Indian entity.
Books are three months behind
Every decision is made on gut feel because the numbers describe a quarter that has already gone.
March is a scramble every year
Twelve months of catch-up compressed into six weeks, with the auditor waiting and nobody remembering what a transaction was for.
Bank never quite reconciles
Small unexplained differences compound quietly until the balance sheet has a figure nobody can defend.
Filings depend on someone's memory
GST and TDS data assembled fresh each month from whatever is at hand, rather than falling out of the books.
An in-house hire costs more than it returns
One accountant, no cover for leave, no review layer, and no continuity when they resign.
Your lender or investor asked
Someone wants management accounts by a date, and what exists is a trial balance nobody has looked at.
A year-end clean-up costs more than twelve monthly closes.
It costs more in fees, because reconstructing a year takes longer than maintaining it. It costs more in tax, because credits get missed and expenses go unclaimed when nobody can find the paperwork eleven months later. And it costs most in decisions — a business running on last year's numbers is a business guessing. Closing monthly means the auditor gets books that are already right, the filings draw from data that is already reconciled, and you get a set of numbers you can act on while acting still matters.
Four steps to a running cycle.
Assessment
Transaction volume, current software, reporting needs and what compliance the books have to feed. Written scope and fee before anything begins.
Setup & handover
Access arranged on your systems, chart of accounts reviewed, opening balances agreed, and any backlog scoped separately from the running work.
The monthly cycle
Transactions processed, reconciliations completed, close performed and the reporting pack delivered on the agreed date.
Review
What the numbers show, what needs a decision, and what will need attention next month — rather than a file dropped in your inbox.
Bookkeeping or Virtual CFO?
| Basis | Accounting & Bookkeeping | Virtual CFO |
|---|---|---|
| Focus | Recording and maintaining financial data | Interpreting it and advising on what to do |
| Core work | Bookkeeping, reconciliation, close, reporting | Cash flow planning, budgeting, profitability, funding |
| Output | Accurate books and monthly reports | Decisions, forecasts and board-level input |
| Question answered | What happened? | What should we do about it? |
| Needs the other? | Stands alone | Needs clean books underneath it |
Most businesses start here and add advisory later. Detail on the other side is at Virtual CFO & MIS, and both together sit under Managed Compliance.
What owners ask before handing over.
Do we have to change our accounting software?
No. We work in Tally, Zoho Books, QuickBooks and Xero, on whichever you already use. If you are moving anyway we will help with setup and migration, but it is never a condition.
Our books are months behind. Is that a problem?
It is common, and it is scoped separately from the running work — catch-up first, with opening balances agreed and unreconciled items traced, then a normal monthly cycle from an agreed date.
Will the same person handle our file?
Yes. A named accountant stays on your file, with a documented process so a leave day does not reset the context.
Do you work with businesses outside Pune?
Yes — across Maharashtra, pan-India and for overseas companies with an Indian entity. Work runs on cloud software with WhatsApp and email in between.
Does this cover our GST and TDS filings?
The bookkeeping feeds them, and we prepare the underlying data and schedules. The filings themselves are separate services — see GST returns and TDS returns, or take everything together under Managed Compliance.
What about the audit trail requirement?
Accounting software used by companies has to maintain an edit log that cannot be disabled. We work with that switched on, which also makes the auditor's job considerably shorter.
Before you decide.
Monthly Bookkeeping vs Year-End Cleanup
Why closing every month costs less than a March scramble.
In-House vs Outsourced Accounting
Cost, control and continuity compared honestly.
The Mandatory Audit Trail in Accounting Software
What the edit-log requirement means for your books.
Overseas firms and practices needing delivery capacity: outsourced accounting. Year-end audit support: tax audit.
Tell us where the books are today.
Transaction volume, current software and how far behind you are. We'll confirm scope within a few hours. Prefer to talk now? WhatsApp or call us directly.
Books behind?
Tell us your transaction volume, your software and how many months are open. We'll scope the catch-up and the running cycle separately, so you know what each one costs.